Expedition Camp Pre-Camp Guide

Welcome from Our Director

Welcome to the Avid4 Adventure Family!

It is with great pleasure that we welcome your child and family to Expedition Camps for the 2019 season. Our expeditions programming and positive community is a place where your camper can take healthy steps towards fostering personal growth.

Our staff is hired for their incredible passion for teaching kids and their background and experience in adventure education. Their mentorship and serious commitment to developing your child is why Expedition Camp is so highly regarded in the industry. Our staff provide the safety nets for your camper to discover new interests, new hobbies, go beyond expectations, and be empowered to be their best self.

While your camper is in our care, we will help each individual to learn life skills that encourage active outdoor lifestyles and personal growth. We will create opportunities for decision-making, conflict resolution, responsibility, resourcefulness, and teamwork. The camp experience revolves around making friendships and establishing a sense of place for each and every camper.

We take pride in our efforts to give your child an invaluable experience while creating memories and friendships that will last a lifetime. We appreciate the confidence you have placed in us by sending your child(ren) to Expedition Camp. We would like to remind our returning families, and inform our new families, that if you have any concerns during your child’s stay at camp, please do not hesitate to contact us to find out how your child is doing.

Yours truly,
Jackson DePew, Expedition Camp Director

Quick Facts

Where is camp?

The address is 4154 63rd St, Boulder, CO 80301. Locations for each expedition camp vary and can be seen on each camp’s page.

How can I reach camp?

If you have a question before camp, please contact our Customer Experience team at 720-249-2412 or info@avid4.com.

During your week of camp, please reach out to the camp directly at 720-249-2412  ext. 125, or email at expeditions@avid4.com.

Where can I see photos of camp?

Photos will be uploaded within 48 hours of the trip’s conclusion. We will email you the details to access them post-trip.

Drop-Off & Pick-Up

Drop-Off and Pick-Up

Please note that we are not able to open registration more than 15 minutes ahead of the scheduled time because our staff are still preparing, so there is no benefit to arriving early.

Drop-Off and Pick-Up Location: Mountain Shadows Montessori School, 4154 63rd St, Boulder, CO.

Drop-Off 
Pick-Up 
Sunday: 10:30 am
NO EARLIER THAN 10:15 am
Saturday:  12:00 pm
NO EARLIER THAN 11:45 pm

Please plan 45 minutes to an hour for registration at drop-off and for Closing Ceremonies at pick-up.

Parent/Camper Communication

On Expeditions, we are not in areas with WiFi, therefore email mail delivery will not be possible.  Fortunately, your child will spend the week disconnected from technology and fully present to make new friends, be inspired by our staff, learn a lot of new skills, and develop confidence while thriving in a beautiful, natural setting.  Of course, our Leadership Team in Boulder will still be in regular communication with our field staff. If any needs arise regarding your child, you will hear from our Boulder-based leadership team.

PHONE CALLS:

Part of the Expedition experience is to live unplugged for a period of time, so you should not expect phone calls from your child. News of friends speaking to their parents on the telephone can cause problems with other campers and make their adjustment to camp life more difficult. You are welcome to discuss your child’s progress with our Leadership Team, who will return all incoming calls and emails the same day.

MISSING HOME:

Our #1 priority is the safety and welfare of your child, and they will always have our full attention. Should you have any concern in this regard, please feel free to call or email our Leadership Team and they will be happy to discuss your child’s progress. To help your child successfully transition to being away from home, please do not give them the option of returning home at any time prior to the end of the session. Children who have this in mind mentally prepare for an abbreviated stay and never allow themselves the chance to have fun. There is no proration or refund option under these circumstances. We will let you know if your child is having a more difficult time adjusting than the typical camper.

EMAILS TO YOU:  

Our Expedition Director and Assistant Director are based in Boulder, but they also make frequent visits out to the trips to ensure the quality of the experiences.  Therefore, each week, they will send out updates on your child’s trip. Also, the instructors will take photos during the trip, and the Director will upload those photos within 48 hours of the end of the trip so that you can get some amazing glimpses into your child’s experience.

Packing List

Packing List (Click the appropriate link below to download)

Label, label, label! Would you bring your luggage to an airport counter without a luggage tag? Of course not! Similarly, you would be amazed how similar 100 sleeping bags and backpacks can look. PLEASE bust out your labeler, luggage tags, and/or masking tape with Sharpie and put labels on:

  1. 100% of your child’s items
  2. The outside of their backpacks, duffel bags, sleeping bags, AND pillows

PLEASE label with your camper’s LAST NAME, FIRST NAME, & GROUP NAME.

Also, kindly leave junk food, candy, and other food items at home. Why? Well, for one… our chef teams take food seriously, and they want to fill your child with the right kind of energy. Also, there is a lot of wildlife at camp, and we want to appreciate them from a distance as opposed to in our cabins or campgrounds.

Expedition Backpacking

Expedition Mountain Biking

Expedition Multi-Sport

Expedition Rock Climbing

Trading Post FAQs

What is the Trading Post?

Avid4 Adventure Overnight Camps operate a small camp store/trading post both online for purchases before the start of camp so that you can pack accordingly and onsite for parents, campers, and staff. The trading post allow campers the opportunity to pick up some new gear that is great for Overnight Camp (hat, backpack, apparel, water bottle, headlamp, etc).

When is the Trading Post Open?

The best and most effective way to purchase items is online ahead of the start of camp. In addition, the Trading Post will be open on Sunday during Registration Day and Saturday mornings during Parent’s Day for parents and families to purchase items. The Trading Post will NO LONGER BE OPEN during the camp week.

What is offered in the Trading Post?

The Trading Post offers branded shirts, hats, backpacks, sweatshirts, winter hats, hammocks, and other high quality and useful items for camp. Items range from $10 for things like a water bottle to $50 for more premium items, such as a hydration backpack or premium hooded sweatshirt. Items can also be purchased ahead of time through our online store.

Health & Wellness

NURSE & FIELD MEDICATION:

Avid4 Adventure has a Physician Advisor and RN Advisor on staff to assist with all medical needs.  On Expeditions, the field instructors are trained and certified regarding Wilderness 1st Aid and Medication Administration, and they will also work directly with the RN consultant on campers with special medical needs.  Further, Parents will be notified if their child feels ill for longer than a 24-hour period. Should a condition arise of a serious nature, the Camp Director will contact the parents or guardians, or your personal physician if necessary, by telephone.

MEDICATIONS:

If your child takes medication while at camp, please do not pack your child’s medication in their luggage. Instead, present it to the healthcare staff at the check-in table upon arrival to camp.

All medications must be in their original container (not in a pill box, ziploc bag or other container) and must have supporting documentation from a prescriptive authority for administration.

Any medications without appropriate documentation WILL NOT be administered to your child.

If you have not already signed our Over the Counter Medications waiver giving us permission to administer our clinic’s medications, we will provide you a copy at check-in.

Our clinic provides the medications listed below for all campers. If you did not receive a doctor signature to administer an OTC medication that you brought with you, no worries, we’ve got you covered!

MEDICATIONS PROVIDED AT OVERNIGHT CAMP CLINIC:

  • Activate Charcoal- As Directed by Poison Control
  • Aloe Gel- Sunburn
  • Anbesol- Mouth Sores
  • Antacid/Pepto- Upset Stomach
  • Antifungal Cream- Foot Infections
  • Auralgan Otic Solution- Ear Wash
  • Benadryl- Allergic Reactions
  • Betadine- Cleaning Topical Wounds
  • Calamine Lotion- Exposure to Poison Ivy/Oak
  • Carmex- Lip Burns/Dryness
  • Chloraseptic- Sore Throat
  • Chlor-Trimeton- Non-Drowsy Allergy Relief
  • Double Antibiotic Ointment- Topical Treatment for Minor Cuts or Burns
  • Hydrocortisone Cream- Itchy Skin
  • Ibuprofen- Cramps, Sore Throat, Aches, and Pains
  • Imodium- Diarrhea
  • Milk Of Magnesia- Constipation
  • Pepcid- Allergic Reactions/Upset Stomach
  • Robitussin DM- Coughing
  • Saline Solution- Eyewash
  • Throat Drops- Sore Throat
  • Tylenol- Pain or Fever
  • Zyrtec and/or Claritin- Allergic Reactions

FIRST DAY HEALTH SCREENING:

Under the guidance of the Healthcare Team, each camper will receive an initial health screening within 24 hours of arrival. The screening will look at overall observable health, lice check, throat and mouth check, and skin check.  Since certain illnesses (like lice) are extremely challenging to treat in a field-based Expedition setting, if your child is found to have lice or a similar non-field treatable illness, then they would have to return home and return at a later day in the course or transfer into a session with open enrollment later in the summer.

Lice Treatment Plan

Lice is a part of life for those involved in schools, community settings, sports teams, and summer camps. The American Camp Association has excellent information on lice for you to read if interested. Additionally, the CDC has an excellent website with plenty of information.

Lice Policy and Screening Process:

On the first day at Expedition before the campers depart, we will conduct a lice screening for each camper to determine if lice, nits, or eggs are present.

Prevention Before Camp

We encourage you to have your campers checked for head lice at least two weeks prior to the first day of camp. If your camper had head lice or was exposed to it (family member, friend, etc) within four weeks of their arrival to camp, please notify us. We are committed to doing all we can to keep lice out of our community.

Additionally, you can put all of your camper’s clothing, bedding, stuffed animals, etc. in a high-heat dryer for 30 minutes prior to packing them up for camp. As long as these items don’t come into contact with anyone or anything else between the dryer and duffle bag/backpack, this may kill lice or nits that might be on their belongings that you aren’t aware of.

Thank you for your understanding and support in helping us have a lice-free summer on Expeditions.

 

Transportation

Transportation to Expeditions

All campers must be dropped off at our Expedition Basecamp location at Mountain Shadows in Boulder.  We do not have the resources to do airport shuttles for Expedition campers. If you want to do Avid4 Adventure Overnight Camp from out of state or country, please check out our Resident Camp programs which have a weekly airport shuttle service.

 

Food

We take pride in our healthy meals for campers with all appetites and dietary restrictions.  While of course we are not able to set up a full dining hall in the backcountry, we know the importance of quality and kid-friendly food for a child’s energy levels.  Therefore, we maintain a variety of food options, fresh fruits and vegetables whenever possible, and a lot of snacks (dehydrated and other) to keep the kids feeling sustained and nourished.  If you have any concerns around food or special dietary restrictions, please contact us to discuss ahead of your departure so we can ensure that the menu for the week aligns with your child’s needs.

Can you accommodate dietary restrictions?

We do our best to accommodate food allergies, vegetarian diets, and gluten-free needs. Make sure to have your doctor fill out the medical forms found in your registration confirmation email if your camper has special allergies we need to accommodate.  If your child has a life-threatening food allergy, it is essential to call us to discuss first to ensure we can meet their needs in the backcountry setting of Expedition programs.

What will my camper eat if they are registered for the Expedition Backpacking trip?

Menus for off-site adventures and overnight expeditions vary, as campers need to carry their food with them from location to location. Many times campers will have the opportunity to provide input into their meals and help plan the menu. They’ll also get to try their hands at “backcountry cooking,” making meals using their camp stoves.  Although food on these types of trips can feel limited because we are carrying all of the food on our backs, we strive to maintain an excellent assortment of nourishing foods and snacks; campers may not be able to go back for 3rd, 4th, and 5ths (like they can at Resident Camp), but of course all kids will get plenty of yummy food.

 

Forms

Where can I upload forms and update camper information?

To sign and fill out all required forms, you will need to access your CampDoc.com account here. An account activation link will be emailed to within a week of registering.

For basic camper information updates, please login to your Active account here.

Session Changes

How can I make changes to my camper’s session?

Please email info@avid4.com or call us at 1-800-977-9873 to cancel or transfer sessions. To add a backpack, sleeping bag & pad, please login to your online account.

  • Drop-Off & Pick-Up

    Drop-Off and Pick-Up

    Please note that we are not able to open registration more than 15 minutes ahead of the scheduled time because our staff are still preparing, so there is no benefit to arriving early.

    Drop-Off and Pick-Up Location: Mountain Shadows Montessori School, 4154 63rd St, Boulder, CO.

    Drop-Off 
    Pick-Up 
    Sunday: 10:30 am
    NO EARLIER THAN 10:15 am
    Saturday:  12:00 pm
    NO EARLIER THAN 11:45 pm

    Please plan 45 minutes to an hour for registration at drop-off and for Closing Ceremonies at pick-up.

  • Parent/Camper Communication

    On Expeditions, we are not in areas with WiFi, therefore email mail delivery will not be possible.  Fortunately, your child will spend the week disconnected from technology and fully present to make new friends, be inspired by our staff, learn a lot of new skills, and develop confidence while thriving in a beautiful, natural setting.  Of course, our Leadership Team in Boulder will still be in regular communication with our field staff. If any needs arise regarding your child, you will hear from our Boulder-based leadership team.

    PHONE CALLS:

    Part of the Expedition experience is to live unplugged for a period of time, so you should not expect phone calls from your child. News of friends speaking to their parents on the telephone can cause problems with other campers and make their adjustment to camp life more difficult. You are welcome to discuss your child’s progress with our Leadership Team, who will return all incoming calls and emails the same day.

    MISSING HOME:

    Our #1 priority is the safety and welfare of your child, and they will always have our full attention. Should you have any concern in this regard, please feel free to call or email our Leadership Team and they will be happy to discuss your child’s progress. To help your child successfully transition to being away from home, please do not give them the option of returning home at any time prior to the end of the session. Children who have this in mind mentally prepare for an abbreviated stay and never allow themselves the chance to have fun. There is no proration or refund option under these circumstances. We will let you know if your child is having a more difficult time adjusting than the typical camper.

    EMAILS TO YOU:  

    Our Expedition Director and Assistant Director are based in Boulder, but they also make frequent visits out to the trips to ensure the quality of the experiences.  Therefore, each week, they will send out updates on your child’s trip. Also, the instructors will take photos during the trip, and the Director will upload those photos within 48 hours of the end of the trip so that you can get some amazing glimpses into your child’s experience.

  • Packing List

    Packing List (Click the appropriate link below to download)

    Label, label, label! Would you bring your luggage to an airport counter without a luggage tag? Of course not! Similarly, you would be amazed how similar 100 sleeping bags and backpacks can look. PLEASE bust out your labeler, luggage tags, and/or masking tape with Sharpie and put labels on:

    1. 100% of your child’s items
    2. The outside of their backpacks, duffel bags, sleeping bags, AND pillows

    PLEASE label with your camper’s LAST NAME, FIRST NAME, & GROUP NAME.

    Also, kindly leave junk food, candy, and other food items at home. Why? Well, for one… our chef teams take food seriously, and they want to fill your child with the right kind of energy. Also, there is a lot of wildlife at camp, and we want to appreciate them from a distance as opposed to in our cabins or campgrounds.

    Expedition Backpacking

    Expedition Mountain Biking

    Expedition Multi-Sport

    Expedition Rock Climbing

  • Trading Post FAQs

    What is the Trading Post?

    Avid4 Adventure Overnight Camps operate a small camp store/trading post both online for purchases before the start of camp so that you can pack accordingly and onsite for parents, campers, and staff. The trading post allow campers the opportunity to pick up some new gear that is great for Overnight Camp (hat, backpack, apparel, water bottle, headlamp, etc).

    When is the Trading Post Open?

    The best and most effective way to purchase items is online ahead of the start of camp. In addition, the Trading Post will be open on Sunday during Registration Day and Saturday mornings during Parent’s Day for parents and families to purchase items. The Trading Post will NO LONGER BE OPEN during the camp week.

    What is offered in the Trading Post?

    The Trading Post offers branded shirts, hats, backpacks, sweatshirts, winter hats, hammocks, and other high quality and useful items for camp. Items range from $10 for things like a water bottle to $50 for more premium items, such as a hydration backpack or premium hooded sweatshirt. Items can also be purchased ahead of time through our online store.

  • Health & Wellness

    NURSE & FIELD MEDICATION:

    Avid4 Adventure has a Physician Advisor and RN Advisor on staff to assist with all medical needs.  On Expeditions, the field instructors are trained and certified regarding Wilderness 1st Aid and Medication Administration, and they will also work directly with the RN consultant on campers with special medical needs.  Further, Parents will be notified if their child feels ill for longer than a 24-hour period. Should a condition arise of a serious nature, the Camp Director will contact the parents or guardians, or your personal physician if necessary, by telephone.

    MEDICATIONS:

    If your child takes medication while at camp, please do not pack your child’s medication in their luggage. Instead, present it to the healthcare staff at the check-in table upon arrival to camp.

    All medications must be in their original container (not in a pill box, ziploc bag or other container) and must have supporting documentation from a prescriptive authority for administration.

    Any medications without appropriate documentation WILL NOT be administered to your child.

    If you have not already signed our Over the Counter Medications waiver giving us permission to administer our clinic’s medications, we will provide you a copy at check-in.

    Our clinic provides the medications listed below for all campers. If you did not receive a doctor signature to administer an OTC medication that you brought with you, no worries, we’ve got you covered!

    MEDICATIONS PROVIDED AT OVERNIGHT CAMP CLINIC:

    • Activate Charcoal- As Directed by Poison Control
    • Aloe Gel- Sunburn
    • Anbesol- Mouth Sores
    • Antacid/Pepto- Upset Stomach
    • Antifungal Cream- Foot Infections
    • Auralgan Otic Solution- Ear Wash
    • Benadryl- Allergic Reactions
    • Betadine- Cleaning Topical Wounds
    • Calamine Lotion- Exposure to Poison Ivy/Oak
    • Carmex- Lip Burns/Dryness
    • Chloraseptic- Sore Throat
    • Chlor-Trimeton- Non-Drowsy Allergy Relief
    • Double Antibiotic Ointment- Topical Treatment for Minor Cuts or Burns
    • Hydrocortisone Cream- Itchy Skin
    • Ibuprofen- Cramps, Sore Throat, Aches, and Pains
    • Imodium- Diarrhea
    • Milk Of Magnesia- Constipation
    • Pepcid- Allergic Reactions/Upset Stomach
    • Robitussin DM- Coughing
    • Saline Solution- Eyewash
    • Throat Drops- Sore Throat
    • Tylenol- Pain or Fever
    • Zyrtec and/or Claritin- Allergic Reactions

    FIRST DAY HEALTH SCREENING:

    Under the guidance of the Healthcare Team, each camper will receive an initial health screening within 24 hours of arrival. The screening will look at overall observable health, lice check, throat and mouth check, and skin check.  Since certain illnesses (like lice) are extremely challenging to treat in a field-based Expedition setting, if your child is found to have lice or a similar non-field treatable illness, then they would have to return home and return at a later day in the course or transfer into a session with open enrollment later in the summer.

    Lice Treatment Plan

    Lice is a part of life for those involved in schools, community settings, sports teams, and summer camps. The American Camp Association has excellent information on lice for you to read if interested. Additionally, the CDC has an excellent website with plenty of information.

    Lice Policy and Screening Process:

    On the first day at Expedition before the campers depart, we will conduct a lice screening for each camper to determine if lice, nits, or eggs are present.

    Prevention Before Camp

    We encourage you to have your campers checked for head lice at least two weeks prior to the first day of camp. If your camper had head lice or was exposed to it (family member, friend, etc) within four weeks of their arrival to camp, please notify us. We are committed to doing all we can to keep lice out of our community.

    Additionally, you can put all of your camper’s clothing, bedding, stuffed animals, etc. in a high-heat dryer for 30 minutes prior to packing them up for camp. As long as these items don’t come into contact with anyone or anything else between the dryer and duffle bag/backpack, this may kill lice or nits that might be on their belongings that you aren’t aware of.

    Thank you for your understanding and support in helping us have a lice-free summer on Expeditions.

     

  • Transportation

    Transportation to Expeditions

    All campers must be dropped off at our Expedition Basecamp location at Mountain Shadows in Boulder.  We do not have the resources to do airport shuttles for Expedition campers. If you want to do Avid4 Adventure Overnight Camp from out of state or country, please check out our Resident Camp programs which have a weekly airport shuttle service.

     

  • Food

    We take pride in our healthy meals for campers with all appetites and dietary restrictions.  While of course we are not able to set up a full dining hall in the backcountry, we know the importance of quality and kid-friendly food for a child’s energy levels.  Therefore, we maintain a variety of food options, fresh fruits and vegetables whenever possible, and a lot of snacks (dehydrated and other) to keep the kids feeling sustained and nourished.  If you have any concerns around food or special dietary restrictions, please contact us to discuss ahead of your departure so we can ensure that the menu for the week aligns with your child’s needs.

    Can you accommodate dietary restrictions?

    We do our best to accommodate food allergies, vegetarian diets, and gluten-free needs. Make sure to have your doctor fill out the medical forms found in your registration confirmation email if your camper has special allergies we need to accommodate.  If your child has a life-threatening food allergy, it is essential to call us to discuss first to ensure we can meet their needs in the backcountry setting of Expedition programs.

    What will my camper eat if they are registered for the Expedition Backpacking trip?

    Menus for off-site adventures and overnight expeditions vary, as campers need to carry their food with them from location to location. Many times campers will have the opportunity to provide input into their meals and help plan the menu. They’ll also get to try their hands at “backcountry cooking,” making meals using their camp stoves.  Although food on these types of trips can feel limited because we are carrying all of the food on our backs, we strive to maintain an excellent assortment of nourishing foods and snacks; campers may not be able to go back for 3rd, 4th, and 5ths (like they can at Resident Camp), but of course all kids will get plenty of yummy food.

     

  • Forms

    Where can I upload forms and update camper information?

    To sign and fill out all required forms, you will need to access your CampDoc.com account here. An account activation link will be emailed to within a week of registering.

    For basic camper information updates, please login to your Active account here.

  • Session Changes

    How can I make changes to my camper’s session?

    Please email info@avid4.com or call us at 1-800-977-9873 to cancel or transfer sessions. To add a backpack, sleeping bag & pad, please login to your online account.

Still Need Help?

Feel free to check out our Help Center or contact our Customer Experience Team at 1-800-977-9873

HELP CENTER